Bin records to define bin locations within a warehouse or stock room. Bin record numbers are associated with items and included in receiving and fulfilling transactions to keep track of inventory for each bin.
There is no limit on the number of bin records you can enter.
Item costing is not calculated per bin, and only on-hand and available quantities are tracked per bin. Committed, back-ordered, and ordered quantities are not tracked per bin.
To create bin records:
- Go to Lists > Supply Chain > Bins > New (Administrator).
- In the Bin Number field, enter a number or code to designate a bin location in your warehouse or stock room.
For example, you can name rows and shelves in your warehouse by letter and bins by number. The first bin on the first shelf on the first row would be AA01.
- If you use the Multiple Locations feature, select the location for this bin to designate where the bin is located.
You cannot change the location after you save the bin record.
- In the Memo field, include further notes on the bin’s location or notes on what should be stored in the bin.
- Check the Inactive box to inactivate this bin record.
- Click Save.
After you have created bin records, you can set up item records for use with bins.
There are 2 ways to set up bins:
1. Select to use bins – identify each item record as an item that uses bins.
2. Associate Bins with items – On each item record, select the bins to be used for the item.
This is needed for basic Bin Management but optional for Advanced Bin/Numbered Inventory Management.
To set an item to use bins:
- Go to Lists > Accounting > Items > New
- Click Edit next to the name of the item.
- On the item record, click the Purchasing/Inventory subtab.
- Check the Use Bin b0x.
- Click Save