Tax codes determine how much tax our company must bill and pay on each transaction line item. However, we should review the codes to make sure that the properties on each are set correctly. We can edit the properties in the tax codes, rename the tax codes, or create new tax codes.
The following steps are for creating a tax code for any country except the US, UK, and Canada
To create a Tax Code in the NetSuite account using the administrator role.
- Go to Setup > Accounting > Taxes > Tax Codes > New.
- On the New Tax Code page, if our account has other subsidiaries or nexuses, click the country that you are making a tax code for.
3. On the Tax Code page, enter values in the following fields and check the tax code properties that apply to the tax code:
- Tax Code – Enter the name or abbreviation for this tax code. This code appears in the Tax Code column on sales transactions.
- Description – Enter a description for this tax code.
- Rate – Enter the tax percentage charged on an item with this tax code.
- Effective From – Enter the date this tax code first goes into effect.
- Valid Until – Enter the last date this tax code is in effect.
- For One World accounts:
- Subsidiaries – Select the subsidiaries that this tax code applies to.
- Include Children – Check this box if you want to include child subsidiaries.
- EC Code – For the European Union member states, check this box if this tax code is used for transactions with customers or vendors in the European Union.
- Reverse Charge Code – Check this box if your company receives or provides services that are subject to the Place of Supply rules (that is, the purchaser is liable for VAT).
- Notional Rate Derived From – If this tax code is derived from another tax code, select the code you are basing this tax code on. This field applies primarily to the EU countries and the rate is applied to calculate intra-community B2B values for VAT reporting purposes only.
Note: We can select a value for this field only if either the EC Code or Reverse Charge Code box is also checked.
- Applies to Service Items – Check this box if this tax code is used for transactions related to services and is subject to reverse charges.
- Export – Check this box if this tax code is used for transactions involving the export of goods.
- Exempt – Check this box to indicate that whatever this tax code applies to is exempt from tax.
- Default Code – Check this box if we want this tax code selected by default on transactions.
- Exclude From VAT Reports – Check this box if you do not want transactions that have this tax code to be included in VAT reports.
- Inactive – Check this box to inactivate this tax code. Inactive tax codes do not show in lists of transactions and records.
- Tax Agency – Select the tax authority to whom you submit tax reports and remit payments.
- Default tax agencies are automatically set up when a subsidiary or nexus is created. If the tax agency does not appear in the dropdown list, we can create one.
- Tax Type – Select the type of tax code (for example, VAT).
- When you select a tax type, the tax control accounts for this tax code type appear in the Purchase Tax Account field and the Sales Tax Account field. We can create new tax code types at Setup > Accounting > Taxes > Tax Types.
- Tax Exemption Reason – For reverse charge, zero rate, and exempt tax codes, select the legal justification for the tax exemption.
- Available On – Select the types of transactions to which this tax code can be applied to. We can select one of the following:
- Purchase Transactions
- Sales Transactions
- Both
- Check the boxes of the additional tax code properties that apply to this tax code, for example, Capital Goods, Government, Import, Reduced Rate, etc.
- GCC Member State — Check this box if the tax code will be used in transactions with Gulf Cooperation Council (GCC) member states
Note: The highlights fields that are mandatory for tax code creation.
4. Click Save
When we create sales or purchase transactions, we can apply this tax code to line items.
Sample Tax code creation Screenshot
