A bill is created for the partial amount, but the PO status is FULLY BILLED.

If the Purchase Order involves Expense Lines and it is only partially billed, the status will be set to Fully Billed and Bill button will not be available anymore. Thus, there is no way to bill the Purchase Order again for the remaining amount.

This is logged as a limitation in the system: (Enhancement #158732 Transactions> Purchases/ Vendors> Bill Purchase Orders with expense line items > Requests to allow partial billing and receipt)

Solutions

• Another workaround can be applied so that another Bill will be created for the remaining amount of the Purchase Order
  1. Open the Bill of the Purchase Order
  2. Hover over to Actions
  3. Click Make Copy
  4. Edit the Amount of the Bill to reflect the correct Amount to be billed
  5. Click Save
• The newly created Bill through Make Copy will be in Related Record of the Purchase Order and vice versa.

(As a best practice enter expenses directly to bill rather than using purchases. Navigation: Transaction > Payables > Enter Bills.)

OR

Create an Other charge-purchase item so that wont affect the inventory and you can provide the expense account . Navigation: List > Accounting > Item > New. Select Other charge for purchase