To process employee advances using NetSuite Standard Functions, follow the below steps:
1. Write a check for an employee advance.
Navigate to Transactions > Bank > Write Checks
Enter all the necessary fields to save the CheckNote: The Account to be used under Expenses & Items > Expenses tab > Account column should be the account set as default under DEFAULT ADVANCE TO APPLY ACCOUNT FOR EXPENSE REPORTS in you Accounting Preference (Setup > Accounting > Accounting Preference > Time & Expenses tab > Expenses section).
Click Save. Note: The check amount will be showing in the Advance To Apply field of the Employees Expense Report form.
2.Employee liquidates the advance via an expense report.
If the amount of a subsequent expense report is greater than that of the cash advance, then process the reimbursement through Pay bills
If the cash advance is in excess, then process a deposit.