Charge Rules

Charge rules determine how a project can be billed.  They are rules that define the billing rate, when and how often to the bill, and type of charges.  There are 3 core types of charges (additional charge rules are available when Advanced Revenue Management is turned on):  

• • Time-Based Rules: these are typically based on the number of hours times a dollar-per-hour rate
  • Fixed Fee Rules: these are lump sum charges that you can set rules for when it gets charged and how often.
  • Expense-based Rules: these are expenses you can associate with the Project to be billed when occurred or when a certain Project Task is completed.  

Charge rules can be simple or very complex.  Each Project can have more than one type of charge rule and also many tiers of rules under the same type of charge.  

Set Up projects

Go To Financials> Fixed Rules

You can create a new rule and the trigger can be based on a Fixed Date or completion of a Milestone.

• Click the New Fixed Date Rule and fill out the fields to determine when and how often a fixed amount should be charged.  

Click the New Fixed Milestone Rule and fill out the fields to determine which milestone completion will trigger the charge.  

• Either weekly or daily you can manually trigger the charges to generate.  This process will review the charge rules and see what entries in the system match the rules.  Then a charge record will be generated that documents the information needed for invoicing the customer.  
  1. Go to Project > Financial > Charge Run History > Click Generate Charges 
     
• With the charges generated, it is now ready for an invoice to be created for those charges.  
  1. Go to Transactions > Billing > Process Billing Operations 
     1. Fill in the appropriate filters and click Run