MEETING MINUTES

How to write meeting minutes professionally.

Meeting minutes includes-

1. The location in which the meeting is conducted
2. The attendees of the meeting
3. The people who were invited but unable to attend the meeting
4. The date and time on which the meeting is conducted
5. The agenda of the meeting
6. Discussions and findings from the meeting.
7. Action items- The decisions taken, whom all are assigned with the task and the due dates are included in this section.
8. The date and time of the next meeting.

The things to be noted while writing meeting minutes.

1. Follow the agenda
2. Use naming convention for files
3. Record meeting if agreed upon
4. Create and distribute minutes within 2 business days of the meeting.
5. Follow up to get agreement or confirmation.
6. Avoid inconsistent tense and grammatical errors.
7. Avoid using too many acronyms or jargons.
8. It is important that all the participants agree on the minutes and the decision recorded within.
9. Do not hesitate to ask for clarification of the decision or the next steps involved.
10. Avoid personal observation as the minutes are solely fact based.
11. Store the meeting minutes for future reference.