| NetSuite Fields | TAB | Notes | Mandatory [M] or Optional [O] | Examples | ||
| External ID | MAIN | Legacy unique asset number. This will be used as a reference for data importing but will not be shown on the asset record. | O | FAM001 | ||
| Asset Name | MAIN | Name for the asset | M | Alpha Numeric | String Max Size 45 | DELL LAPTOP |
| Asset Description | MAIN | Brief description of the asset. | O | Alpha Numeric | String Max Size 46 | Series 100 Dell Laptop |
| Asset Type | MAIN | Case sensitive, must match spelling in NS | M | List | List | IT |
| Asset Lifetime | MAIN | Expected lifetime of asset, in months [IT-36; Intangible and F&F -60] | M | Integer | Integer | 36 |
| Asset Serial Number | MAIN | A serial number which may be used to track or identify the asset. | O | Alpha Numeric | String Max Size 46 | 12345 |
| Alternate Asset Number | MAIN | Additional asset reference number | O | Alpha Numeric | String Max Size 46 | B809 |
| Asset Status | MAIN | The status of the asset: New, Depreciating, Fully Depreciated or Disposed | M | List | List | Depreciating |
| Asset Original Cost | MAIN | Original purchase cost of asset; No 1000 separator | M | Currency | Currency | 10000 |
| Depreciation Active | MAIN | Select whether the asset is active and included in depreciation processing. [Inactive depreciation – FALSE; Active depreciation – TRUE] | M | Boolean | TRUE/ FALSE | TRUE |
| Accounting Method | MAIN | Method used when depreciating this asset | M | List | List | Straight Line |
| Depreciation Period | MAIN | Frequency of Depreciation | M | List | List | Monthly |
| Asset Current cost | MAIN | Current cost of Asset after any revaluations; No 1000 separator | M | Currency | Currency | 5000 |
| Current NET BOOK VALUE | MAIN | Current book valuation of the asset = Asset original cost – cumulative depreciation | M | Currency | Currency | 4500 |
| Cumulative Depreciation | MAIN | Depreciation amount applied to date | M | Currency | Currency | |
| Subsidiary | GENERAL | Case sensitive; must match spelling in NetSuite; include hierarchy; Format (PARENT<SPACE>:<SPACE>CHILD) | M if One World | List | List | Acsia Technologies Pvt Ltd |
| Currency | GENERAL | The currency the asset cost was originally expressed in | M if One World | List | List | INR |
| Department | GENERAL | Case sensitive, must match spelling in NS, include ID number if auto-generated numbers enabled, include hierarchy (format (PARENT<SPACE>:<SPACE>CHILD) | M if required on Journal entry | List | List | Finance |
| Class | GENERAL | Case sensitive, must match spelling in NS, include ID number if auto-generated numbers enabled, include hierarchy (format (PARENT<SPACE>:<SPACE>CHILD) | M if required on Journal entry | List | List | Mortgages |
| Financial Year Start | GENERAL | First month of Financial Year | List | List | April | |
| Physical Location | GENERAL | Free-text field | O | Alpha Numeric | String Max Size 45 | Manager’s cabin |
| Purchase Date | GENERAL | Date of purchase of asset, use preferred date format in NetSuite | M | Date | DD/MM/YYYY | 12/1/2022 |
| Depreciation Rules | GENERAL | Indicates whether the asset is depreciated in the same period as it is first made active (acquisition) or in the final period of its lifetime (disposal). The ‘Pro-rata’ option will depreciate in proportion to a partial month in both the period of acquisition and of disposal, based upon a standardised 30 day month. Acquisition rules [ depreciation for the full month of acquisition] | M | List | List | Acquisition |
| Depreciation Start Date | GENERAL | Date asset depreciation will start. For example, an asset may be purchased but not received or put into service until a couple of months later. Use preferred date format in NS | M | Date | DD/MM/YYYY | 11/30/2022 |
| Depreciation End Date XXXX | GENERAL | The date depreciation of the asset is expected to finish. This defaults to the asset’s depreciation start date plus the useful lifetime. Depreciation end date can be calculated by NS so this field can be left blank. However, if Depreciation Rule is set to Disposal, this should be filled up. | O | Date | DD/MM/YYYY | 11/30/2025 |
| Prior year NBV | GENERAL | Previous year net book value at the beginning – Previous year depreciation | O | Currency | Currency | |
| Last Depreciation Date | GENERAL | Date of the most recent depreciation of this asset. Use preferred date format set in NS. | M | Date | DD/MM/YYYY | 11/28/2022 |
| Last Depreciation Period xxx | GENERAL | Period number (within the lifetime of the asset) in which the asset was most recently depreciated. Use preferred date format in NS | M | Integer | Integer | 23 |
| Last Depreciation Amount | GENERAL | Last charged depreciation amount | O | Currency | Currency | |
| Revision rules | GENERAL | Controls how revisions (revaluation) affect the asset. When ‘Current Period’ is selected, the depreciation of the asset to date is recalculated using the revised values, and the difference between the calculated depreciation and the previously posted depreciation is entered in the current period. When ‘Remaining Life’ is selected, the revision only applies to the asset from this point forward, so only affects future depreciation calculations. Default set by asset type. | M | List | List | Remaining Life |
| Include in Reports | GENERAL | Indicates whether the asset should be included in all reports. By default, all assets are included in the report – | M | Boolean | TRUE/ FALSE | TRUE/FALSE |
| Annual method entry | GENERAL | Select when annual depreciations are posted. – Anniversary (that is, based on depreciation start date) – Fiscal Year (that is, based on last day of fiscal year) | O | List | List | |
| Supplier | GENERAL | The company the asset was purchased from | O | List | List | |
| Custodian | GENERAL | The employee responsible for the asset | O | List | List | |
| ASSET ACCOUNT | ACCOUNTS | The main asset cost account (balance-sheet) | M | List | List | IT Equipment |
| DEPRECIATION ACCOUNT | ACCOUNTS | The account tracking the accumulated depreciation (balance-sheet) | M | List | List | IT Equipment Accumulated Depreciation |
| DEPRECIATION CHARGE ACCOUNT | ACCOUNTS | The expense account for depreciation charges (period depreciation amount) | M | List | List | IT Equipment Depreciation Expense |
| WRITE OFF ACCOUNT | ACCOUNTS | Account for asset write-off expense | M | List | List | IT Equipment |
| WRITE DOWN ACCOUNT | ACCOUNTS | Account for asset write-down expense | M | List | List | IT Equipment |
| DISPOSAL COST ACCOUNT | ACCOUNTS | Account for asset disposal (sale) expenses | M | List | List | |
| Insurance company | INSURANCE | The insurance company that this asset is insured with | If Insured | List | List | |
| Insurance Policy number | INSURANCE | The policy number of the insurance policy that covers this asset. | If Insured | Alpha Numeric | String Max Size 46 | |
| Policy start date | INSURANCE | The start date of the insurance policy. | If Insured | Date | DD/ MM/ YYYY | |
| Policy End date | INSURANCE | The end date of the insurance policy. | If Insured | Date | DD/MM/YYYY | |
| Insurance value | INSURANCE | The value that the asset has been insured for. | If Insured | Integer | Integer | |
| Payment frequency | INSURANCE | The insurance policy payment frequency in months. | If Insured | Integer | Integer | |
| Payment Amount | INSURANCE | The periodic payment amount for the insurance policy. | If Insured | Currency | Currency | |
| Quantity | MAINTENANCE | Quantity of Asset | O | Integer | Integer | 1 |
| Quantity disposed | MAINTENANCE | Quantity of assets disposed off | O | Integer | Integer |