If the employee is no longer connected to your company, it is best practice to make the employee record inactive and remove the assigned roles from the user.
Step I: Inactivate the Employee Record
1. Login to your Administrator role
2. Navigate to Lists > Relationships > Employees
3. Click Edit on the Employee Record
4. System Information subtab > Tick the Inactive box
5. Click Save
Step II: Remove Access provisioned to the employee
1. Login to your Administrator role
2. Navigate to Lists > Relationships > Employees
3. Click Edit on the Employee Record
4. In the Access subtab > Uncheck the Give Access box
5. Highlight the assigned roles and select Remove
6. Repeat until all the assigned roles are removed
7. Click Ok and Save
yes, we do the above + in the HR Tab update the Employee Status, Termination/Release Date and add any notes or reminders needed (IE: if they are a sales rep, we remove the checkbox for “sales rep” after 6 Months so it’s no longer available to pick in the Rep picklist.)
I would also caution to be careful with deactivating the employee record. We noticed that a basic payroll import wouldn’t assign payroll records to the deactivated employee, so we usually set their Termination date immediately, but mark them as inactive only when their last payroll has been imported.