Question
There is a line-level checkbox in the Expense reports to make the expense amount in that line Non-reimbursable. The checkbox name is ‘Non Reimbursable’. But this field is not available in the form; the related preference is also missing on the ‘Accounting Preferences’ page(in the ‘Tine and Expenses’ section).
I found the below comments
After following guidelines in SuiteAnswer 77538, Allow Non-reimbursable Expense is still not available in Setup > Accounting > Preferences > Accounting Preferences (Administrator).
If user did not use non-reimbursable expenses prior to NetSuite 18.2, they are no longer available. Otherwise, it will be available in the succeeding versions.
I am using a new and fresh NetSuite account.
Does it mean that we will not be able to create a non-reimbursable expense report or is there any other way to record project expenses from the employee but not give reimbursement to the employee as it is non-reimbursable?
Answer
As per checking, the alternate solution is to use Corporate Card field instead which was released in 18.2 to replace the non-reimbursable functionality.
SAID: 99767: Classify Corporate Credit Card Expenses as Non-Reimbursable Expenses on Expense Report
1. Customize form to show Corporate Card:
a. Navigate to Transactions > Employees > Enter Expense Report
b. Click Customize > Customize Form > Rename Custom Report
c. Click Screen Fields Tab > Expense Subtab > Click Show Corporate Card
d. Click Save
2. SAID: 99767: Classify Corporate Credit Card Expenses as Non-Reimbursable Expenses on Expense Report
a. Navigate to Transactions > Employees > Enter Expense Reports
b. On the Expenses tab, enter the details of the Non-Reimbursable Expenses incurred
c. Mark the checkbox on the Corporate Credit Card column