- The Available without Login box on file records to restrict external access to individual files. However, files you want to publish on a company intranet or an ecommerce website must have the Available without Login box checked to be displayed correctly on your website.
- Web Site Hosting Files Always Available is a general company preference in NetSuite. This preference is checked by default. It affects how files in the Web Site Hosting Files folder and files in the SuiteBundles folder are made available online. This global setting overrides the Available Without Login and the Company-Wide Usage boxes on individual file records.
- To clear the general preference, go to Setup > Company > Preferences > General Preferences.
- Files stored in Web Hosting Files folders using Add File or Advanced Add are automatically available without login. On Advanced Add, the Make All Files Available Without Login box is checked by default. When a file is added using Add File, the Available Without Login setting is applied automatically for these folders.
- The Available Without Login setting makes web site assets accessible on your shopping domain. In this way, visitors to your ecommerce site can view images and web site content using their web browsers. The Available Without Login setting appears as a box on all file records in the File Cabinet.
- By default, files uploaded using SuiteScript are available only with login, regardless of which folders the files are saved in. To make files uploaded using SuiteScript available without login, you must set the parameter on the upload script or check the Available Without Login box.