NetSuite SuitePeople Basics

Jira Code: MISC-179 Learn and Document on Suite People

This article briefs about the NetSuite SuitePeople which is a Human Resources (HR) offering natively built on the NetSuite unified cloud suite .

SuitePeople is a comprehensive and integrated Human Capital Management (HCM) solution. SuitePeople eliminates repetitive and manual processes by providing one source for employee data. This enables Human Resource (HR) and Payroll professionals to efficiently manage employees within NetSuite.

SuitePeople consists of two main modules:

1. SuitePeople Core HR
2. SuitePeople Payroll

1. SuitePeople Core HR

Suitepeople core HR empowers employees and managers with self-service functionality to complete most everyday tasks. This module includes:

• Time-Off Management – Create and manage time-off plans, and assign them to employees. Employees can request time off and view the status of their requests in the Employee Center. Managers can review and approve time-off requests either from an email message or from the Employee Center.
• Effective Dating for Employee Information –This feature enables you to make changes to the employee record that are backdated or future-dated to a specific date. To use the effective dating feature, you must be logged into NetSuite as an Administrator, a Chief People Officer (CPO), or an HR Generalist.When you make an effective-dated change, you specify a change reason to document why the change was made.
• Job Management –The Job Management feature enables you to organize your employees according to the jobs that they perform.There are two features that make up job management:

1. Job Management — Enables you to create jobs with job descriptions and assign employees to them.
2. Job Requisitions — Enables you to create job requisitions for recruiting, associate them with jobs that you have defined, and track their status through the hiring process.

• Kudos – The Kudos feature enables your employees to give social-based recognition to each other for accomplishments, achievements, and milestones. When they give Kudos to a coworker, they include a short message explaining the recognition. These Kudos then appear in a newsfeed portlet on the Employee Center, where other employees can indicate support.
• Employee Center Dashboard Publishing – Create a standard Employee Center dashboard for your organization. This includes a dashboard specifically designed for supervisors and managers.
• News Items– Create and share company news with your employees. News items appear on the Company News portlet in the Employee Center. If you have multiple locations set up for your company, you can create news items that appear for employees in specific locations.
• Tracking an Employee’s Compensation – Track basic wage and salary information on the employee record, and, if applicable, integrate compensation with NetSuite Payroll. When this feature is enabled, the Compensation Tracking tab is added to each employee record.
• Advanced Employee Permissions – The Advanced Employee Permissions feature gives administrators more flexibility and control over which fields and sublists on the employee record are available to the role based on the employee permissions assigned to the role. This feature includes four different permissions: Employee Self, Employee Public, Employee Confidential, and Employee Administration. Each of these permissions has its own built-in restrictions.
• Workforce Analytics – The Workforce Analytics feature gives Human Resources the tools to measure and analyze company headcount, hiring, and turnover trends. This feature compiles your data, and converts it into rich HR metrics that are available through the Headcount Analysis and Turnover Analysis pages.
• Employee Reports – Use reports to keep you up to date with time-off balances, payroll, employee change history, and more.

           NetSuite provides many different kinds of employee-related reports:

1. Time and Billables Report
2. Time-Off Management Reports
3. Time-Off Tracking Reports
4. Recruiting Reports
5. Employee Change History Report
6. Employee Saved Search Reports
7. Customizing Employee Reports

• Employee Offboarding – Manage the offboarding of employees, including the creation of custom termination reasons.
• Compliance – Ensure that your organization is compliant with government regulations, such as the Affordable Care Act. NetSuite provides the following features and SuiteApps that enable you to comply with government and industry requirements:

1. Workplace Incident Tracking
2. Affordable Care Act (ACA) Reporting
3. Government-Issued ID Tracking
4. Benefits Tracking

Org Browser, an interactive way for employees and human resources to browse the organization. Org Browser updates automatically whenever related information is changed. Employees, jobs, and positions are connected graphically through formal reporting relationships. Users can easily navigate the organization to understand how individuals or teams fit within its structure.

2. SuitePeople Payroll

Suitepeople Payroll is a full-service payroll solution that is fully integrated into NetSuite Core HR and Accounting modules.

NetSuite Payroll is a full-service payroll solution. All earnings, taxes, deductions, and company contributions are automatically calculated using the latest tax data.

NetSuite Payroll supports only U.S. federal, state, and local payroll taxes.