Memorized Transactions in NetSuite

Creating Memorized Transactions in NetSuite involves a few straightforward steps to set up a template for transactions that need to recur on a regular schedule. Here’s a detailed guide on how to create and manage Memorized Transactions in NetSuite:

Step-by-Step Guide to Creating Memorized Transactions

Step 1: Navigate to the Transaction Type

1. Go to the desired transaction type:

• For example, if you want to create a memorized invoice, navigate to Transactions > Sales > Create Invoices.
• For a vendor bill, go to Transactions > Payables > Enter Bills.

1. Enter the transaction details:

• Fill in all the necessary fields on the transaction form as you would for a regular transaction.
• Ensure that all the data is accurate and reflects the recurring nature of the transaction.

Step 2: Memorize the Transaction

1. Click on the Memorize button:
2. At the bottom of the transaction form, find and click the Memorize button.
3. Fill in the Memorize Transaction form:
4. A new form will appear to set up the details for the memorized transaction.
5. Provide a Name:
6. Enter a name for the memorized transaction that clearly describes its purpose.
7. Select the Type:
8. Choose how you want the transaction to be handled:
9. Scheduled: Automatically creates the transaction on the defined schedule.
10. Reminder: Sends you a reminder to create the transaction manually.
11. Automatic: Automatically creates and saves the transaction without further intervention.
12. Set the Frequency:
13. Choose the frequency for the transaction (e.g., Daily, Weekly, Monthly, or a custom schedule).
14. Specify the interval, such as every 1 week or every 2 months, based on your needs.
15. Next Date:
16. Set the next date when the transaction should be created. This date determines when the first memorized transaction will be generated.
17. Number Remaining:
18. Optionally, enter the number of times the transaction should be created. Leave this blank if it should recur indefinitely.
19. Perform the Following Actions:
20. You may see additional options depending on the type of transaction and the scheduling options. Adjust these as needed.
21. Save the Memorized Transaction:
22. Click Save to complete the setup of the memorized transaction.