In NetSuite, project allocation records are used to manage the allocation of resources (such as employees, contractors, or equipment) to specific projects. This helps in tracking the time, cost, and utilization of resources for accurate project management and reporting. Here’s a general guide on how you can manage project allocation in NetSuite:
1. Create a Project:
- Navigate to the Projects tab.
- Click New Project.
- Fill in the necessary details like the project name, customer, start and end dates, and assign project managers.
2. Define Project Tasks:
- In the project record, define the project tasks.
- Specify task dependencies, start/end dates, and assign resources to each task.
3. Resource Allocation:
- Navigate to:
Lists > Employees > Employees > List. - Select the employee or resource you want to allocate.
- Under the Scheduling or Allocation tab, select the project and task you want to allocate the resource to.
- Set the allocation percentage and timeframes.
4. Tracking Allocations:
- Use the Project Allocation Summary report to track resource utilization across projects.
- Navigate to:
Reports > Time & Billings > Project Allocations Summary. - Customize the report to view data by resource, project, date, etc.
5. Adjusting Allocations:
- If needed, adjust allocations by editing the resource allocation records within the project or employee record.
- Ensure changes are reflected in time sheets, billing, and project reports.
6. Reporting and Analysis:
- Use built-in NetSuite reports to analyze project allocation efficiency, identify over-allocated resources, and ensure projects stay within budget and timeline