The ‘Net Terms Workflows’ bundle (Bundle ID: 389492) in NetSuite is designed to provide businesses with a streamlined way to manage vendor invoicing terms and control invoice payment options. This bundle introduces a custom checkbox called ‘Allow Invoices’ on the vendor record. After installing this bundle, a custom check box named ‘Allow Invoices’ will be created on vendor record and ‘Avoid Net Terms Purchase Orders, Bills’, ‘Modify Allow Invoices on Vendor Record’ and ‘Avoid Net Terms Sales Orders, Invoices’ workflows will be created. When activated, these workflows ensure that the ‘Allow Invoices’ checkbox must be checked if certain payment terms, like ‘Net 30,’ are selected. This functionality helps businesses restrict or enable the invoice payment option based on the vendor’s chosen payment terms.
Through this bundle, businesses can fine-tune their invoicing process on the vendor record by controlling when invoice payments are available. If the ‘Allow Invoices’ checkbox is unchecked, the invoice payment option will not appear for that vendor on the website, and it prevents saving vendor records with invalid combinations of terms and the checkbox setting. This ensures that only vendors with appropriate terms can proceed with invoice payments, promoting better financial management and compliance with business rules. The same functionality can be implemented on customer record by applying the same custom checkbox on customer record and creating the same workflow for customer record.