SUMMARY
The document discusses the standard functionalities that can be are enabled and not enabled within the NetSuite account of Myntahl East Electronics. It is structured into 3 sections: the first section focuses on features related to business processes, the second section addresses features associated with requirements, and the third section pertains to features requiring client confirmation before activation.
Features Enabled and Need to be Enabled in NetSuite – Related to business process.
Lead to quote
- Lead conversion feature is enabled within the account for the conversion of lead to prospect using a button
- Opportunity feature is enabled which facilitate the creation of opportunity records
- Online forms feature is enabled which facilitate the creation of leads through online forms
Order to cash
Creation of quote -Conversion of quote to sales order – Creation of sales order- Purchase order created from the sales order – Item receipt created based on the purchase order – Item is billed and paid. For the sales order – Item fulfilment generated- Mark shipped – Shipping label and packing slip generated- Tracking number added to item record- Invoice generated- Payment accepted
Features enabled
- The basic features related to creation of quote, sales order, purchase order, are enabled within the account
- For the auto generation of purchase order from the sales order the item can be marked special order item. The feature to create a special-order item is enabled within the NetSuite account.
- To pay customer deposit in advance of fulfilment – account receivable feature needs to be enabled and this is already enabled within the account
- Multilocation inventory feature is enabled within the account which facilitate transfer orders. This will be used to for movement of items within different location of the same subsidiary.
- The feature to print packing slips and return forms is also enabled within the account
Features not enabled
- To send items to the customer and to other locations within the firm, the Pick, Pack, and Ship features are utilized. To enable this functionality, under the subtab transaction, options for pick, pack, and ship and advanced shipping feature need to be enabled.
- To choose the default item fulfilment integration stage – fulfilment request feature needs to be enabled
- In order to designate the earliest stage in the NetSuite system for generating tracking numbers and printing shipping labels, activate the shipping label integration.
- To invoice for the whole order even if the order hasn’t been fulfilled the feature invoice in advance of fulfilment need to enable under the accounting preference.
Purchase to pay process
In the purchase to pay process there are special order related purchase orders and purchase orders that are created without sales orders.
- The requisition feature, approval routing feature and suite flow features are already enabled within the account for the creation and approval of requisition.
- The feature to create purchase orders are enabled within the account
- Advanced receiving feature is enabled so that receiving and billing happens in 2 separate steps and bills are created directly from item receipts
- Auto apply of vendor pre-payment feature is enabled within the account so that prepayment to the vendor is automatically applied to bills.
Return to credit
- The return authorisation feature is already enabled within the account
- The company credit the amount to the customers once the actual return of the item is received. For this advanced receiving feature need to be enabled. This feature is already enabled in the account.
- To use the credit memo accounts receivable feature need to be enabled within the account which is already enabled within the account.
- As there are two types of replacement procedure for the company – Before receiving the item that is returned, if the company dispatches the replacement item- the feature To Ship Replacement in Advance is enabled– This preference enables the Create SO button on the RMA even if you have not received the item and created an item receipt.
Return to debit
- Vendor return authorisation feature is enabled within the account to facilitate return to the vendor.
Features Enabled and Need to be Enabled in NetSuite – Related to Requirements
- Rename record or transaction and set up autogenerated numbers have already been in use in the account
- Department, location and classes, chart of accounts and accounting period are already set up for the existing subsidiary and the features are enabled for the same.
- Creating warehouses – To consider China based factory as a vendor as well as a warehouse and the movement of items between different locations within the same subsidiary are facilitated through inventory transfers. The location and multilocation inventory features are enabled in the account to facilitate this.
- Set up sales target /quota – The feature is enabled but it is not in use in the account
- For the requirement “to handle price discrepancies” – the suite flow feature and approval routing features are already being enabled in the account. This will facilitate setting up an approval workflow where the approver can accept or reject a transaction.
- The shipping label integration feature under the shipping and receiving subtab and the print packing slip feature inside the printing and tax preference are enabled in the account and this facilitate the printing of shipping label and packing slips.
- To reconcile all the transactions the show all transaction type in reconciliation feature needs to be enabled under the accounting preference section within the account.
Features that require the permission of the client to be enabled
- To send items to the customer and to other locations within the firm, the Pick, Pack, and Ship feature is utilized. To enable this functionality, under the subtab transaction, options for pick, pack, and ship and advanced shipping feature need to be enabled.
- To reconcile all the transactions the show all transaction type in reconciliation feature needs to be enabled under the accounting preference section within the account.
- To invoice for the whole order even if the order hasn’t been fulfilled the feature invoice in advance of fulfilment need to enable under the accounting preference.
