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Accounts Receivable
Apply Payments Through Top-level Customers Only
Check this box if you want to apply payments, deposits, and credit only through the top-level customer in a customer-sub customer hierarchy. Keep this box clear if you want to be able to apply payments, deposits, and credits to any open invoice entered for any customer or sub customer in a customer hierarchy.
Show Only Open Transactions On Statements
Check this box to include only open transactions on statements. On the Statements page, if you enter a start date, open transactions from that start date appear. If you do not enter a start date, all open transactions appear. You can change this preference on the Statements page for each statement you generate.
Open Transactions On Statements
Select your preferred handling method when you generate statements:
- Open Transactions by Today – If you generate statements and check the Show Only Open Transactions box, only invoices with payment dates after the current date are included.
- Open Transactions by Statement Date – If you generate statements and check the Show Only Open Transactions box, only transactions open by the statement date are included. The balance shown is as of the statement date.
Customer Credit Limit Handling
Select your preferred handling method for when a customer exceeds their allowed credit limit:
- Ignore – Select this method to allow sales orders and invoices to be entered without a warning for a customer that is at or above their credit limit.
- Warn Only – Select this method to generate a warning when a sales order or invoice is being entered that puts the customer at or above their credit limit. You can choose to enter or cancel the transaction once the warning has appeared.
- Enforce Holds – Select this method to block the entry of a sales order or invoice that puts the customer at or above their credit limit. This method also blocks the addition of items to existing orders for customers at or above their credit limit.
Note: This preference does not affect the entry of Opportunities, Estimates or Cash Sales.
Customer Credit Limit Includes Orders
Check theCustomer Credit Limit Includes Orders box to include orders that are entered but not yet billed when you make credit limit calculations. This ensures that customers do not place orders over their credit limit.
Note: Unbilled orders are included whether they are approved or not. Closed and cancelled orders are not included in these calculations.
Clear this box to include only billed orders when you make credit limit calculations.
Days Overdue For Warning/Hold
Set this preference to manage customers that are delinquent in making payments.
Define a grace period after the due date of invoices, after which, customers are unable to place new orders on terms until they have paid their overdue invoices.
In this field, enter the number of days overdue at which you want to generate a warning.
Include Tax For Term Discounts
Check this box to include taxes for term discount calculations.
For example, an invoice has terms of 1% Discount Net 30. If a customer pays within 30 days, they receive a 1% discount.
The invoice includes the following:
- Total amount for items sold = $1000
- Tax = 10% ($100)
- Shipping= $100
Depending on the preferences you enable, term discounts are calculated as follows:
- If the Include Tax for Term Discounts preference is on,
the discount is 1% * $1100. - If the Include Shipping for Term Discounts preference is on,
the discount is 1% * $1100. - If both preferences are on (Include Tax for Term Discounts and Include Shipping for Term Discounts),
the discount is 1% * $1200. - If both preferences are off (Include Tax for Term Discounts and Include Shipping for Term Discounts),
the discount is 1% * $1000.
Include Shipping For Term Discounts
Check this box to include shipping charges for term discount calculations.
For example, an invoice has terms of 1% Discount Net 30. If a customer pays within 30 days, they receive a 1% discount.
The invoice includes the following:
- Total amount for items sold = $1000
- Tax = 10% ($100)
- Shipping= $100
Depending on the preferences you enable, term discounts are calculated as follows:
- If the Include Tax for Term Discounts preference is on,
the discount is 1% * $1100. - If the Include Shipping for Term Discounts preference is on,
the discount is 1% * $1100. - If both preferences are on (Include Tax for Term Discounts and Include Shipping for Term Discounts),
the discount is 1% * $1200. - If both preferences are off (Include Tax for Term Discounts and Include Shipping for Term Discounts),
the discount is 1% * $1000.