Adjustment-only books are a way to make specific changes to a separate book when closing it. They provide a simplified version of multi-book accounting without requiring the Full Multi-Book Accounting feature. Unlike standard secondary books, adjustment-only books don’t duplicate data from the primary book. Instead, users record day-to-day transactions in a base book, and any adjustments to the data in the base book are reflected in the adjustment-only book. The results of the adjustment-only book are calculated at the report level, combining data from both the base book and the adjustment-only book. This allows you to generate financial reports that include information from both the base book and the adjustment-only book in a single view.
Journal entries that are not designated book-specific are book-generic with an Accounting
Books subtab for book-specific attributes.
1) Book-generic journal entry
To create a book-generic journal entry, go to Transactions > Financial > Make Journal
Entries
In the Journal entry creation page enter necessary data like date, subsidiary, Debit and credit
accounts, amounts and all other required/ Mandatory fields
Click on Save.
Except for the Accounting Books subtab, book-generic journal entries are the same as nonmulti-book journal entries.
E.g
2). Book-Specific Journal Entries
The main function of the book-specific journal entry is to make accounting adjustments for a
specific accounting book.
To create a book-specific journal entry, go to Transactions > Financial > Make Book Specific
Journal Entries.
In the Book Specific Journal creation page
You must select an Accounting Book from the list on the form. You may select the primary
book or any Adjustment only book / secondary book to which you have access. You may select
only accounting books that are associated with the subsidiary you select.
Enter necessary data like date, accounting book, subsidiary, Debit and credit accounts,
amounts and all other required/ Mandatory fields
Click on Save.
E.g.
The Accounting Book field is locked when book-specific journal entries are saved. To change
the accounting book, delete the journal entry and then create a new one.
Book-specific journal entries have the same characteristics as other non-specialized journal
entries. The only restriction is that you cannot add accounts receivable or accounts payable
lines with named entities. The name field is disabled.
You can also create .csv files, and then use the Import Assistant to import multiple bookspecific journal entries from another system into NetSuite