In understanding which transactions are linked to payment records, QuickBooks offers a convenient way to fetch bill payments and their associated transactions.
- Log In and Navigate to Reports: First things first, log in to QuickBooks account. Once you’re in, head over to the Reports section. This is where you’ll find all sorts of useful financial insights.
- Search for “Bills and Applied Transactions”: In the Reports section, locate the search bar and type in “Bills and Applied Transactions.” This specific report is your ticket to discovering details about your bill payments and the transactions they’re associated with.
- Select Your Date Range: Now, let’s narrow down the scope. Use the Date filter at the top of the page to choose a specific date range. This ensures that the report captures transactions within the timeframe you’re interested in.
- Customize Your Columns: Click on the “Customize” option to add extra columns to the report. This gives you a more comprehensive view of your bill payments and associated transactions.
- Export to Excel: Once you’ve fine-tuned the report to your liking, it’s time to export it. Look for the Export icon and select “Export to Excel.” This will generate a handy spreadsheet containing all the data you’ve gathered.
- Review Your Transactions: Take a look at the transactions listed under the payment row. These are the transactions that are linked to that specific bill payment. However, keep in mind that the amount shown for each bill or journal entry is the total amount of that transaction. It might not necessarily reflect the exact amount applied to a particular payment.