Billing operations

Jira Code : NG-4

Billing operations provide automation tools for billing managers and account for receivables professionals.

You can access Billing Operations two different ways:

• Transactions > Billing > Process Billing Operations
• Transactions > Billing > Schedule Billing Operations

To enable billing operations:

1. Go to Setup > Company > Setup Tasks > Enable Features.
2. Select the Transactions subtab.
3. Under Billing, check the Billing Operations box.
4. Click Save.

Viewing and Creating Bill Runs and Credit Memo Runs

After bill run schedules are created, you can review them. In addition, you can view all bills being created during the times you scheduled.You can view a list of all invoices and cash sales by clicking the Submission ID column.You cannot schedule a billing operation to run after the 28th of the month.

On the Billing Operations Schedule page, after a Next Time is entered, an in-line message appears indicating when the billing operation will run in the database maintenance time zone. Use the Next Bill Run As Of Date to set the date for which you want charges billed.

To create a new bill run or credit memo run:

1. Go to Transactions > Billing > Process Billing Operations.
2. Under Primary Information, enter an optional description for the bill run schedule.
3. Under Billing Operation Options, indicate whether you want to create a credit memo run, a bill run, or both.
4. If you are creating an off-cycle bill run, check the Bill Run (Off-Cycle Only) box.
5. If you are in a One World account, choose an option from the Subsidiary list.
6. Under Customer, select a Customer or Group from the list or check the All Customers box.
7. Under Billables, select the types of transactions for which you want to create bills.
8. Under Accounting, indicate if a credit card is approved.
9. Under Communication, indicate whether bills should be printed, emailed, or faxed.
10. Click Run.

The Next Bill Run As Of Date field indicates the date until which charges are included in the bill run. For example, you are scheduling a bill run to occur on January 15, but you want to bill charges through the end of the month. The date in the Next Bill Run As Of Date field would be 1/31/YYYY.

Creating Billing Groups

A billing group is a group of customers for which you want to create bills. Billing groups can be dynamic or static. You can change any group into a billing group by checking the Billing Group box on the group.

• Dynamic group membership changes to include anyone that meets the criteria defined in a saved search. You can create a dynamic group from an existing saved search or you can create a new saved search when you create the group.
• The membership of a static group remains constant. You can create static groups by selecting members from lists and with a search. You can add or remove members from a static group at any time.(You cannot create a static group with more than 10,000 members. For groups larger than 10,000, you must create a dynamic group.)

Creating and Managing Bill Run Schedules

You can create bills for a group of customers on a predefined, scheduled basis. When creating a bill run schedule, you can define parameters such as what bills get created, which customers should be selected for invoicing, and the frequency for invoice creation. After you have set a schedule, bills are created at the scheduled time. You can view all bills being created by going to Transactions > Billing > Process Billing Operations > Status.

To create a bill run schedule:

• Go to Transactions > Billing > Schedule Billing Operations > List
• Under Primary Information, enter a name and description for the bill run schedule. If you do not want to make the bill run schedule active right away, check the Inactive box.
• Under Schedule, setup a schedule for the bill run.
• Under Billing Operation Operations, check the Bill Run box.
• Under Billables, select the types of transactions for which you want to create bills.
• Under Accounting, indicate whether the credit card is approved..
• Under Communication, indicate whether bills should be printed, emailed, or faxed.
• Click Save.