Custom Segments for NFP Financials
- Custom Segments are custom classification fields that can be set on various transactions. This topic is about custom segments specifically for nonprofit organizations.
- You can track revenue and expenses using custom segments. Custom segments are available as fields or columns on line items when creating grant opportunities, pledges, donations, and other transactions. You can generate reports on any of these segments for nonprofit leadership to analyze. For details on reporting, see Non-Profit Specific Reports.
- All the included custom segments have general ledger impact. Segment values that are saved on transaction instances are displayed on the GL Impact page for those transactions. If a period is closed, you cannot change segment values that impact the general ledger on any transactions in the period.
Warning: All the custom segment fields are at the line-item level of transactions. Do not remove segments at the line level. You can add these custom segments to the transaction headers if required.
NFP Financials contains the following custom segments and includes some values as shown in the following table. The custom segments apply to all social impact editions:
Custom Segment: ‘Restriction’
Purpose:
Use this segment to tag any contributed revenue as restricted by the donor. The segment also provides the means to manage the release of restricted funds. Always tag all expenses and non-contributed revenue as Without Donor Restrictions.
This segment is available as a column at the line-item level on transactions and on other record types. This field is required.
Custom Segment: ‘Program’
Purpose:
This segment enables program management. On revenue transactions, use it to identify the purpose of a restriction placed by a donor. On expense transactions, use it to identify the program for which the expense is incurred.
This segment is available as a column at the line-item level on transactions, on the Project form, and on other record types.
Custom Segment: ‘Grant’
Purpose:
This segment enables grant management. You can use it to track revenue and expenses for a grant.
This segment is available as a column at the line-item level on transactions, the Project form, and budget and allocation schedules.
Custom Segment: ‘Time Restriction’
Purpose:
Use this segment to tag any revenue or funding that has been restricted by the donor for use in a future year. Multiyear grant funding often uses this segment.
This segment is available as a column at the line-item level on transactions.
Custom Segment: ‘Region’
Purpose:
Use this segment to tag any revenue or funding that has been restricted by the donor for use in specific region or geographical area. On expense transactions, use this segment to tag the region where the money is spent.
This segment is available as a column at the line-item level on transactions, on the Project form, and on allocation schedules.
Custom Segment: ‘Revenue Type’
Purpose:
This segment enables revenue stream management. Use it to tag revenue transactions for major revenue sources, such as donations, grants, and so on.
This segment is available as a column at the line-item level on transactions (except purchase and expense transactions) and on other record types.
Custom Segment: ‘Revenue Subtype’
Purpose:
Use this segment to provide additional tracking of a major revenue source.
This segment is available as a column at the line-item level on transactions (except purchase and expense transactions) and on other record types.
Custom Segment: ‘Functional Expense’
Purpose:
Use this segment to tag expense transactions by the purpose of the expense, such as program service, fundraising, or general administration. This segment is required to generate the Statement of Functional Expense report.
This segment is available as a column at the line-item level on transactions and on the Budget and Allocation form.