NetSuite can handle e-invoicing by integrating with ClearTax, a leading GST Suvidha Provider (GSP), using APIs. Here’s how it works step by step:
1. Integration Setup
- ClearTax API Configuration:
- ClearTax provides APIs to generate and validate e-invoices. These APIs are integrated with NetSuite using RESTlets or SuiteScript for seamless communication.
- Mapping Fields:
- Ensure NetSuite invoice fields (e.g., invoice number, customer GSTIN, item details, tax amounts) are mapped correctly to match ClearTax’s API format.
2. Invoice Generation in NetSuite
- The user creates a sales invoice or credit memo in NetSuite as usual.
- All mandatory e-invoice fields like GSTIN, HSN codes, tax details, and place of supply are validated during invoice creation.
3. Sending Data to ClearTax
- Once the invoice is saved in NetSuite, the integration script sends the invoice data to ClearTax using its API.
- The invoice data is sent in JSON format, as required by ClearTax.
4. E-Invoice Validation and IRN Generation
- ClearTax validates the invoice details and sends them to the government’s Invoice Registration Portal (IRP).
- The IRP generates the Invoice Reference Number (IRN) and QR code, which are sent back to ClearTax.
5. Updating NetSuite
- The IRN and QR code from ClearTax are automatically updated in the respective invoice record in NetSuite.
- The invoice in NetSuite is now a valid e-invoice and can be printed or shared with customers, including the QR code.
6. E-Way Bill Generation (Optional)
- If the invoice requires an e-way bill (for transporting goods), the integration sends additional transport details (vehicle number, distance, etc.) to ClearTax.
- ClearTax generates the e-way bill and returns the EWB number to NetSuite.
Benefits
- Automation: No manual data entry or file uploads to ClearTax or GST portals.
- Accuracy: Reduces errors by directly validating and generating IRNs.
- Compliance: Ensures real-time adherence to GST regulations.
- Efficiency: Streamlines GST filing (GSTR-1) and e-way bill generation.
By integrating NetSuite with ClearTax, businesses can achieve seamless compliance with India’s e-invoicing requirements, while reducing manual effort and improving operational efficiency.