Fixed Asset Management – General Preferences

• Post to Next Open Period if AP is Locked – Check this box to enable posting to the next open period if AP is locked. Clear this box to enable posting to the current period even if AP is locked. 

• Post to Next Open Period if AR is Locked – Check this box to enable posting to the next open period if AR is locked. Clear this box to enable posting to the current period even if AR is locked. 
• Run Server Scripts on CSV Import – Clear this box if you are importing records of mid-life assets. 
• Allow Asset Value Editing – Check this box to give administrators full permission to edit values in asset records.  
• Allow Negative Asset Cost – Check this box to enable administrators (and other roles with permission to edit asset values) to enter negative values—for original cost, current cost, and residual value—in asset records. To select the Allow Negative Asset Cost preference, you must first check the Allow Asset Value Editing box. 

Note: When negative values are entered in asset records, you cannot clear the Allow Asset Value Editing or Allow Negative Asset Cost box to disable either preference. For assets with negative costs, the Fixed Assets Management SuiteApp currently supports asset depreciation only. Running Depreciation Schedule Reports for assets with negative costs will return incorrect data. 

• User Roles – Select additional roles from this field to enable other users to edit asset values. The User Roles list selection is enabled when the Allow Asset Value Editing box is checked. To select two or more roles, press and hold down the CTRL key and click each role. 
• Restrict Ability to Reject Proposals – Check this box if you want the Reject Proposals button to only be displayed on the Asset Proposal page for those with the Administrator role. 
• Propose Approved Transactions Only – Check this box if you want to only propose assets from transactions that have been approved. Clear this box to enable automatic proposal of assets from all new transactions posted against the fixed asset general ledger accounts regardless of transaction status (for example, approved or pending approval). 
• Use Lease Term as Asset Life – For assets generated from a lease, check this box to set the lease term as the asset life (AL). 
• Summarize Journals By –   
  Parent—Roll up values of sub-assets to parent and create one journal entry to include parent and child values per period. 
  Sub-Category—Roll up values to sub-categories and create one journal entry per sub-category per period. 
  Asset Type—Roll up values by asset type.

• Allow Future-dated Depreciation – Check this box to permit depreciation of assets up to a depreciation period date beyond that of the current period. Clear this box to depreciate assets to the current period only. 
• Use Accounting Period Dates for Depreciation – Check this box to use accounting period dates for the depreciation journal entry. This is applicable if you are not using calendar months for the Period Format. When not enabled, the depreciation will use calendar months. 

• Use Custom Journals – Check this box to use a custom journal entry form for asset depreciation, revaluation, transfer, and disposal. Note that you also need to enable the Custom Transactions feature in Setup > Company > Enable Features > SuiteCloud > SuiteGL.  
• Post on Location Change/Post on Class Change/Post on Department Change – To transfer the entire asset (dispose under the old field value and post current values under the new field value) on location change, class change, or department change, check any of these boxes. Clear these boxes if you want the preferences to only affect the future transaction. Changing the subsidiary will always transfer the asset and generate postings. 
• Write-down using Depreciation Account – Check this box to post write-down amounts to the depreciation account. Clear the box to post write-down amounts to the asset account. 
• Asset Disposal Invoice Form (internal id) – Enter the Internal ID of the preferred Invoice form to be used to create the Sales Invoice record when disposing of an asset by Sale. If this field is left blank, the default preferred form will be used as the Invoice form.