In NetSuite, memorized transactions are used to automate the creation of recurring transactions, but they do not generate any accounting impact or update inventory levels until they are actually processed. As a result, future memorized transactions will not appear in reports or show projections for future sales or inventory values. Only once the memorized transaction is processed and posted will it impact sales and inventory reports.
For example:
- Memorized Transaction Creation (November):
- You set up the memorized transaction on November 1st for a sales order of 100 units.
- NetSuite will automatically create the sales order on the scheduled date every month.
- Future (Unprocessed) Orders:
- The memorized transaction will not affect your sales or inventory reports until the future sales orders (e.g., December and January orders) are actually processed.
- This means that while the system knows you’ve set up recurring transactions, these future sales orders do not yet appear in any sales or inventory reports, because they haven’t been processed or posted.
Reporting Impact:
- Before November 1st: Your sales reports for December and January will not include the sales order because it hasn’t been processed yet.
- On November 1st: The sales order for November is processed and posted, so the 100 units will show in your sales reports and reduce your inventory by 100 units.
- Future Months: The memorized transaction will not automatically display in reports as projected future sales until it is processed on the scheduled date.
Why Future Orders Don’t Show:
- Memorized transactions are templates for future orders but don’t create actual entries until the transaction date arrives.
- They automate transaction creation but have no accounting or inventory impact until processed.