Question
We are trying to migrate our processes to include Inbound Shipment records. Our typical purchasing lifecycle often results in vendors delivering more quantity than was listed on the PO line item. When going from PO to Item Receipt record, we have always been able to receive a Quantity greater than the PO Quantity. However when filling out an INBSHIP record from a PO line item, the UI validation is failing to let us enter a quantity greater than the PO line quantity.
Is there a way we can overcome this? Otherwise our ability to use INBSHIP might be limited.
Answer
with regards to the current behavior of the system, the following can be observed:
- Inbound Shipment records will be dependent on the Purchase Order recorded sourced.
- In the Inbound Shipment Record, the system will not allow the user to enter quantity greater than the ones in the associated Purchase Order.
- Upon the receipt of the Inbound Shipment, the Item Receipt Quantity cannot be set to greater than the ones reflected in the Inbound Shipment if the Ownership Transfer has been generated
This behavior is true even if the preference Allow Overage on Item Receipts is True.
Upon checking, this is still an enhancement under the request filed: 419624 Inbound Shipment > Over Receiving: It should be possible to set Quantity Expected higher than Quantity Remaining when Allow overage on Item Receipts = T. Feel free to cast your votes under our SuiteIdeas page
Upon further checking, the workaround for this limitation would be as follows:
- Edit the Purchase Order and enter the actual items/quantities to be received. Afterwards, edit the Inbound Shipment to either change the Quantity for the specific item/PO (if no Ownership transfer is created) or add a separate line for the additional/excess quantity to be received (if the ownership transfer is created). This, on my personal opinion, may not be viable on some cases, specially if there are multiple items or orders.
- Some users opt to conduct an inventory adjustment for the additional quantities received.
- Or conduct the receipt process of the Inbound Shipment, then receive the remaining/excess quantity from the Purchase Order itself.