NetSuite has an Inventory Count feature which allows users to enter regular periodic counts of on-hand item quantities to maintain inventory accuracy. (SuiteAnswers 28061 – Setting Up Inventory Count)
To use this feature, first define the Next Count Date and your intended Count Interval in days on an item record. NetSuite then uses this information to calculate when that item needs to be counted. (SuiteAnswers 28071 – Setting Up Item Records for Inventory Count)
Users can create an inventory count in two ways:
- Manual ( SuiteAnswers 28000 – Creating Manual Inventory Counts)
- Calculated ( SuiteAnswers 30577 – Creating Calculated Inventory Counts)
After an inventory count is created, click Start Count on the record to begin the process. NetSuite takes a snapshot of the on-hand count of the items to be counted. After a manual count of items has been completed in the warehouse, the count data can be entered in NetSuite using the Inventory Count form. Click Edit on the count and enter the number of items on hand. Users can edit and change the count data on a count form multiple times until the count is marked Complete.
When the inventory count transaction status is set to Started, a snapshot of the inventory on hand quantity is taken from the system for comparison. If users continue to process inventory changes while the counting activities are occurring, please note these changes and include them when entering the Count Quantity into the inventory count transaction.
A completed count can be reviewed to be approved or rejected. A rejected count must be counted again by the warehouse manager. An approved count generates variances to account for any quantity differences between the original snapshot and the final count.
For items using calculated inventory counts, when you return to the item record of an item you have completed a count for, the Inventory subtab shows count data, including the last count date and next count date.
Note that the Advanced Bin/Numbered Inventory Management feature must be enabled to support inventory counts of serialized or lot numbered items.
You can also refer to SuiteAnswers 28080 – Working with an Inventory Count