Scenario: Concerns raised about NetSuite by our client.
Comments and the feasibility option have been included in response to the reported issue.
| S. No. | Issue | Feasibility (Yes/No) | Remarks |
| 1 | 1. Oracle allows PO to be created without linking to PR, indicating lack of configuration to restrict this. Although there is an option for raising PO through PR in Oracle and the same is not utilized by the user. 2. Material requirement planning is not configured in ERP to generate purchase requisitions automatically. | Yes | Netsuite provides the option to raise Purchase Requests (PR) and Purchase Orders (PO) separately, or to create POs only based on PRs. This configuration needs to be set up in the account accordingly. To enable Purchase Requisitions, navigate to Setup > Company > Enable Features > Transactions, and enable the Purchase Orders and Requisitions features. Once enabled, requisitions can be initiated through the Employee Center. |
| 2 | Oracle report inaccurately reflects outstanding advances due to invoice not being offsetted. | Yes | The standard reports in NetSuite retrieve accurately processed data in the system. However, there might be instances where invoices are not offset due to unsettled balances, accounting configuration, transaction timing, incomplete transactions, system errors or glitches, customizations or scripts, permissions, and workflows. |
| 3 | Authority Matrix Not Defined in Oracle | Yes | If you are referring to authority matrices outlining approval levels or required permissions for different transactions in the system, NetSuite features a robust matrix with a standardized process flow. Additionally, it is adaptable and can be tailored to meet our specific needs. To address this, administrators or configuration-focused system users must define and establish the authority matrix in Oracle NetSuite. This process entails designating roles or individuals with the authority to execute various actions, including creation, approval, or modification of transactions. Effectively defining the authority matrix ensures alignment of organizational processes with desired levels of control and compliance. |
| 4 | 1. No process of uploading vendor master documents like GST Certificate, MSME Certificate, cancelled cheque, PAN card copy in Oracle. 2. System doesn’t validate incorrect GSTIN. being entered. 3. No validation for digits of PAN – Alphanumeric as well as strength. 4. Details like bank IFSC code, branch name and account number are not mandatory fields at the time of vendor master creation. Pin code, city, etc. are not mandatory fields in address. | Yes | This is achievable through the Indian localization of SuiteTax, and the necessary customizations can also be implemented after assessing the account and relevant customization needs. |
| 5 | Time limit should be defined for preparation of MRN( Material Receipt Note) after Gate entry. | To address this, we need to analyze the account and examine the scenario. | |
| 6 | Time limit defined for inspection of material from MRN. | To address this, we need to analyze the account and examine the scenario. | |
| 7 | 1. Minimum and maximum levels of stocks are not defined in Oracle. 2. There is no process of auto requisition being raised in case the inventory level goes below the minimum inventory levels defined. | Yes | Setting minimum and maximum stock levels, as well as initiating auto-requisition, can be customized according to specific requirements. This can be achieved through customizations or by utilizing advanced inventory (SCM) management, demand planning, and asset management functionalities. |
| 8 | There is no categorization of slow and non- moving items in ERP | Yes | We can apply ABC analysis, and Netsuite also offers add-on modules such as Demand Planning. |
| 9 | There is no linkage of logistic transactions with the sales or purchase transactions in ERP. | Yes | Netsuite inherently includes shipping integrations with FedEx, UPS, and USPS. Additionally, it can seamlessly integrate with any other shipping carrier, providing flexibility in the integration options with Netsuite. |
| 10 | The price field in sales order is editable and not automatically fetching from the price list. | Yes | Netsuite provides default pricing options for items, which need to be defined. In sales orders, the amount is editable by default, but we can implement customizable solutions based on roles and permissions. |
| 11 | Maintenance Planner is not configured in ERP | Yes | The add-on modules in NetSuite Fixed Asset Management offer maintenance schedules based on the configured settings. |
| 12 | Expenses are capitalized in the main asset code and not assigned a separate asset code. | We can customize the asset code based on the requirements, deviating from the standard process after analyzing existing customizations, if any. |