🔎 Tracking Key Financial Record Audit Trails in NetSuite
- General Transaction Audit Trail
- NetSuite records every change to transactions, including creation, modification, and deletion. Each entry captures details such as the user, their role, the action taken, date and time, affected accounts, and updated amounts. These records are stored as system notes, audit trails, or history, and can be viewed through multiple options in the system.
- Tracking Transaction Deletion
- The Deleted Record search type allows users to find information about removed records. By selecting Transaction in the Record Type filter, deleted transactions can be identified. In regions where regulations require a reason for deletion, the Use Deletion Reason feature ensures compliance by recording the justification. This field is also accessible via Suite Script and web services.
- Revenue Recognition Changes
- System notes are maintained for advanced revenue management records, including revenue arrangements, elements, recognition rules, plans, and setup records.
- Item Changes
- An audit trail link on the Items list page provides a search interface to track changes by old or new values. Each item record includes a System Information subtab with system notes, active workflows, and workflow history.
- Journal Entry Changes
- Journal entry records also feature a System Information subtab containing system notes, workflow details, and history.
- Project Changes
- Projects have an audit trail link on their list page, enabling searches by old or new values. Each project record includes a System Information subtab with system notes, workflows, and workflow history.
- GL Audit Numbering
- The GL Audit Numbering Sequences page displays audit numbering details for specific accounting periods, even closed ones. Each sequence is stored as a separate record with full history. Users can also create new GL numbering sequences from this page. Financial reports such as Trial Balance, Balance Sheet, and Income Statement can be customized to include or exclude transactions based on GL Audit Numbers, with filtering available through the GL Audit Number field.
- System-Generated Journal (NetSuite OneWorld)
- NetSuite automatically generates a read-only journal that reflects the general ledger impact of payments at different stages of completion. To view these journals, navigate to the Related Records subtab on a bill payment record and select the associated journal number. At least View level permission for Make Journal Entry is required to access system journals.