What is a Full Licensed User?
A user is an individual who has access to a NetSuite account. Full Licensed Users are individuals who are assigned any role (Standard or Custom) that requires the user login to perform activity within NetSuite. To check how many Full Licensed Users you currently have in your account, go to Setup > Company > View Billing Information and look under Billable Components.
It’s important to note that it’s the user’s email address that’s counted as one user license. That email address can be associated with multiple roles within NetSuite, but it still counts as only one Full Licensed User.
For example:
- If the user has only an Administrator role, it counts as one user against the Full Licensed Users.
- If the user has both an Administrator role and a Custom role with the same email address, it counts as only one user against the Full Licensed Users.
- If the user has both an Administrator role and an Employee Center role, it counts as only one user against the Full Licensed Users.
- If the user has only an Employee Center role, it’s not counted against the Full Licensed Users.
The following roles don’t count against the Full Licensed Users count because they don’t give users full NetSuite account access:
- Customer Center role
- Employee Center role
- Advanced Partner Center role
- Specialized User: WMS role
- Specialized User: CRM role
- Specialized User: View and Approve role
For more information about the above mentioned roles, see:
- Customizing the Customer Center Role
- About the Employee Center Role
- Assigning the Advanced Partner Center Role
- Customer Center, Vendor Center, and Partner Center Roles
SUGGESTABLE SOLUTION APPROACH:
Considering the future expandability and the curren count 300+ vendors, better to go with Website/ Web-App Framework model.
That said, please note the trade-offs:
- The Vendor Center approach works well if the vendor count and loading times are not a big factor today.
- However, if the vendor base grows, the architecture may need to be re-engineered, meaning additional cost and effort in the future.
- Shared-credential options can reduce logins, but they come with challenges like limited tracking, concurrency conflicts, and reduced accountability.