It is possible to track employee expenses using expense reports in NetSuite. But only some of the expenses will be reimbursed to the employees. The remaining should fall under the non-reimbursable category. We understand that NetSuite provides the ability to track the Non-reimbursable expenses also.
However, in the account, the accounting preference for the same(Allow Non-reimbursable Expenses) is not available.
Also, when we verified, in the expense report form, the field is available at the line level and it is NOT hidden in the form. However, the field is not available when creating the expense report.
As per SuiteAnswer ID 95514 | Allow Non-reimbursable Expense not Available in Accounting Preferences, If the user did not use non-reimbursable expenses before NetSuite 18.2, they are no longer available. Otherwise, it will be available in the succeeding versions.
There is an Enhancement Request logged for this feature request.
Enhancement # 701313
Summary: Accounting Preferences > Time & Expenses > Ability to enable Allow Non-Reimbursable Expenses preferences for accounts deployed after NetSuite Version 18.2