The Order Items page in NetSuite is typically used to review and manage purchase-related items in one centralized location.
Purpose of the Order Items Page:
The Order Items page provides a consolidated view of items associated with purchase orders. It is primarily used by purchasing and procurement teams to:
- Track and manage open purchase orders.
- Monitor items that have been ordered but not yet received.
- Quickly access item details, such as quantity ordered, received, or pending receipt.
- Identify delays or issues with vendor deliveries.
- Streamline receiving processes for goods and services.
Navigation:
To access the Order Items page:
- Go to Transactions > Purchases > Order Items.
- This page may be customized based on the user’s role and permissions.
Typical Fields on the Order Items Page:
The Order Items page usually displays the following fields:
- Item Name/Description: The name of the item ordered.
- Vendor: The vendor from whom the item was ordered.
- Purchase Order Number: The PO associated with the item.
- Quantity Ordered: The total quantity ordered.
- Quantity Received: The quantity already received.
- Quantity Pending: The quantity yet to be received.
- Expected Delivery Date: The expected delivery date for the item.
- Status: Status of the item (e.g., Pending Receipt, Partially Received).
Common Actions on the Order Items Page:
- View Purchase Order: Drill down into the associated purchase order record for more details.
- Receive Items: Navigate to the receiving page to acknowledge receipt of ordered goods.
- Track Vendor Performance: Monitor vendor fulfillment times and accuracy.
- Update Expected Dates: Update expected receipt dates if there are delays.
- Search and Filter: Use filters to search for specific items or orders by vendor, status, or date.
Use Cases:
- Warehouse Teams: Use this page to manage receiving and inventory updates.
- Procurement Teams: Track outstanding orders and follow up with vendors.
- Accounts Payable: Validate received items before processing vendor invoices.