When an account is open to the View Reconciliation screen, the data that is presented to the user performing their role in Certification depends on the Certification Template which the account is configured to use.
Take the below image for example. If an account is configured to use template ‘Recon with no Subledger’, its View Reconciliation screen will contain the data elements for this kind of Certification process.
The data is grouped in key areas: providing information for the account, account summary in terms of balance elements, dates, and balance evidence items.
The name of each field in the View Reconciliation screen, where Users performing Certification will spend the majority of their time, should be relevant to the business. For this reason, ReconArt allows for changing the generic default names of these fields to be more specific and useful.
In order to configure data fields, click the Template Fields button within Certification Preferences.
On the left side of the screen there is a directory-like structure. The folders represent the different Certification Templates that are available.
The items below the folder level represent the types of balance substantiation available in each template. These are collectively known as ReconItem Types.
The right side of the screen will show the available fields for the selected template.
The names for the fields in the shown to users in the View Reconciliation window can be configured by changing the display labels on this screen.
It’s also possible to add different data fields which the Preparer will have to fill in in order to finish the reconciliation. These can be yes/no questions, or free text responses that must be filled in. These do not have any automated check during the Certification process; their contents must be reviewed by the Reviewer/Approver in order to ensure compliance with internal controls.
The options at the bottom of the screen provide settings to determine if the account shall require a Zero Balance Confirmation (an active comment that must be entered if the account has a 0 balance, to be used for accounts that are not expected to have a 0 balance), or if a file attachment is required by the Preparer before the account can be certified.
In the section “Configure Matching to Certification Transaction Transfer”, the Export Template that will be used to pull transactions from the Matching Module can be assigned. All account classes linked to this Certification Template will utilize the same Export Template. The configuration and use of this functionality is fully explained in the next section of this course, titled “Configuring Matching to Certification Transaction Pull”.
Clicking on any ReconItem Type below the template name itself will show additional column names that can be changed, these correspond to column headers for specific tabs within the View Reconciliation window for accounts using this specific template. For example, the General template will have tabs in the View Reconciliation screen for both GL and SL items, and the terminology used within each tab can be changed independently. Whether a column is displayed and whether data entry into the column is required for Certification can be adjusted with the checkboxes.
After finishing any desired configuration changes, click ‘Save’.