Purchase Order is Not Showing in the Purchase Order Drop Down List to Add in Inbound Shipment record

In creation of Inbound Shipment, some purchase orders are not showing or available under the Purchase Order drop-down list in the Add PO Items window to add to the Inbound Shipment transaction.

This could be possible if the purchase orders have a Drop Ship Order link type. Purchase Orders are not available to be added to the Inbound Shipment page since Drop Ship and Inbound Shipment features have different purposes and treatments for items. 

For Drop Ship Orders, there is no actual receipt of the item as this is being delivered directly from the vendor to the customer. For Inbound Shipment, this works for purchase orders for which you will be receiving items in the future.

Solution

A. Unlink the Purchase Order from the linked Sales Order

 

1. Navigate to Transactions > Purchases > Enter Purchase Orders > List
2. Edit the Drop Ship Purchase Order to be added to the Inbound Shipment 
3. Under Items tab > select the line item to be received
4. Click Remove button
5. Add new line item > add back the Item/s and Quantities removed in Step 3
6. Click Add button

• Note: Repeat Step 2 to 4 for all desired line items to be received 

1. Click Save

B. Recreate Purchase Order as Special Order

 

1. Navigate to Transactions > Purchases > Enter Purchase Orders > List
2. Edit the Drop Ship Purchase Order to be added to the Inbound Shipment 
3. Under Actions menu > select Delete
4. In the linked Sales Order of the original purchase Order > click Edit
5. In the Sales Order form > click Items tab 
6. Under Create PO Column > select Special Order
7. Click Add
8. Click Save