A Simple Inventory Distribution is the simplest way to distribute inventory. All of your inventory is distributed to a single location and transfer requests are created for inventory that needs to be relocated. No details are entered to distribute particular items and amounts to specific locations. It is intended that these details will be entered at a later date.
Using the Simple method is ideal if you want to get started with inventory transactions right away and you are able to wait to specify particular quantities for each location.
Warning: You should not delete or change inventory transactions dated prior to an inventory distribution, as this can cause difficulties maintaining accurate inventory data.
Navigate to Inventory Distribution:
- Go to Transactions > Inventory > Distribute Inventory.
Select Simple Distribution:
- Click on Simple.
Date Field:
- The Date field will autofill with the current date. You can select or enter a different date.
- Note: If you choose a postdated distribution transaction, ensure the date is after any other postdated inventory transactions, especially those not associated with locations.
Select Posting Period:
- Choose the posting period to which you want to post this distribution. Remember, you cannot post to a closed period.
Reference Number:
- In the Ref. No. field, enter information to identify this distribution among other transactions.
- If you have auto-generated numbering enabled, this field will autofill automatically.
- To enable auto-generated numbering, go to Setup > Company > Auto-Generated Numbers. On the Transactions subtab, check the box in the Allow Override column next to Inventory Distribution.
Select Variance Account:
- In the Variance Account field, select an account for this distribution, typically an expense account for inventory distribution.
Location Selection:
- In the Location field, select the location you are distributing all items into.
Department or Class:
- If you track Department or Class, select the appropriate option.
Memo Entry:
- In the Memo field, enter a note to identify this inventory distribution.
Review Item List:
- Review the items and quantities listed for distribution. Note that changes cannot be made to this list.
- Click the arrow in the field above the Total Stock column to select additional items for review if needed.
Save the Distribution:
- Click Save to finalize the distribution transaction.
After you have saved the distribution, you can enter inventory transactions.