Scenario 1: The Purchase Order contains Expenses only
Navigate to Transactions > Purchases > Enter Purchase Orders > List
Click View by the Expense-only Purchase Order
Click Close button
Purchase Order Status: Fully Billed
Scenario 2: The Purchase Order contains Items only
Click View by the Items-only Purchase Order
Click Close
Purchase Order Status: Closed
Note: If the Purchase Order is already Fully Billed, and you mark the Closed column on the line item, the status remains as Fully Billed. If there is a line item that isn’t billed yet, and you mark the Closed column for that line item, the status of the Purchase Order will be Closed.
Scenario 3: The Purchase Order contains Expenses and Items
Click View by the Items-only Purchase Order
Click Close
Purchase Order Status: Closed
Note: There is not much fundamental difference among the scenarios presented as the user can still reopen a Closed or Fully Billed Purchase Order.