Tag: Expense report

Non-Reimbursable Expenses Using the Advance to Apply Field

The “Advance to Apply” field in the Expense report in NetSuite is a helpful feature for managing non-reimbursable expense reports. It allows the recording of expenses as paid without directly reimbursing the employee. Steps to Use the Advance to Apply Field Create the Expense Report Enter the Non-Reimbursable Amount in the Advance to Apply field.… Continue reading Non-Reimbursable Expenses Using the Advance to Apply Field

Enabling the Use of Employee-Specific Expense Folders

You can configure NetSuite to predefine dedicated folders where employee-specific expense report attachments are automatically saved. If you have the Administrator role, you can see the contents of these folders, but employees cannot locate or access these attachments from the File Cabinet. Employees must instead access their expense attachments from the expense report record. To… Continue reading Enabling the Use of Employee-Specific Expense Folders

Importing payments against expense reports

First, create a file to import with the following columns: External ID Internal ID of Expense Report Payee Internal ID Date Posting Date A/P Account Currency Exchange Rate Amount Note: Payee Internal ID is the Internal ID of the employee in this example. You may add additional fields as columns if there are other mandatory fields… Continue reading Importing payments against expense reports

Saved Search of Expense Reports

1. Navigate to Lists > Search > Saves Searches > New. 2. Click on Transaction. 3. On the Criteria tab add the Filter:           Type = is Expense Report 4. On Results tab, add Field for:           Date           Period           Document Number           Name           Account           Memo           Amount           Billable | Summary Type = Group           Applying Transaction 5. Click Preview.  … Continue reading Saved Search of Expense Reports

Expense Report Record in NetSuite

In NetSuite, an expense report record refers to a specific type of transactional record used to capture and manage expenses incurred by employees on behalf of the company. Here are the key components and functionalities of an expense report record in NetSuite: Components of an Expense Report Record: Expense Details: Date: The date when the… Continue reading Expense Report Record in NetSuite

Expense Report does not have correct GL impact after setting an account in “Track Billable Expenses in” field

The Track Billable Expense in field only applies to Expense, Other Expense and Cost of Goods Sold. Upon creating a new expense report from an employee record (Related Records > Transaction subtab), select the Cost Category and mark the expense as Billable on the line items. When checking the GL Impact, it still shows the account set in the Cost Category instead of Track Billable Expense in field. This is because… Continue reading Expense Report does not have correct GL impact after setting an account in “Track Billable Expenses in” field

Non-Reimbursable Expenses in NetSuite

It is possible to track employee expenses using expense reports in NetSuite. But only some of the expenses will be reimbursed to the employees. The remaining should fall under the non-reimbursable category. We understand that NetSuite provides the ability to track the Non-reimbursable expenses also. However, in the account, the accounting preference for the same(Allow… Continue reading Non-Reimbursable Expenses in NetSuite

Non-Reimbursable option in expense report

Question There is a line-level checkbox in the Expense reports to make the expense amount in that line Non-reimbursable. The checkbox name is ‘Non Reimbursable’. But this field is not available in the form; the related preference is also missing on the ‘Accounting Preferences’ page(in the ‘Tine and Expenses’ section). I found the below comments… Continue reading Non-Reimbursable option in expense report

Ensuring Confidentiality with Employee Expense Report Folders

Client Request: “We need a more secure system for managing employee expense report documents to ensure that sensitive financial information is protected. It’s crucial that only authorized personnel can access these files, and employees should not have the ability to locate or access these attachments. Can you provide a solution for these requirements?” Solution: Feature:… Continue reading Ensuring Confidentiality with Employee Expense Report Folders