Tag: Expense Reports

Voiding Expense Reports in NetSuite

Configuring the Void Button for Expense Reports Accounting Preferences Setup Navigate to Setup > Accounting > Accounting Preferences. Ensure the Void Transactions Using Reversing Journals checkbox is unchecked. Accessing the Void Button When this preference is disabled, the Void button becomes visible in the expense report when editing it. This allows us to void expense… Continue reading Voiding Expense Reports in NetSuite

Impact of Using the Non-Reimbursable Checkbox in NetSuite

The “Non-Reimbursable” checkbox in NetSuite provides a straightforward way to record expenses that an employee is not reimbursed for. This feature is useful in scenarios where expenses are paid using company funds, such as through a corporate credit card or other pre-paid methods. Steps to Enable the Non-Reimbursable Checkbox Navigate to Accounting Preferences – Go… Continue reading Impact of Using the Non-Reimbursable Checkbox in NetSuite

Using Corporate Credit Cards for Non-Reimbursable Expenses in NetSuite

Corporate credit cards are a convenient way to manage non-reimbursable expenses in NetSuite. When an expense is paid directly using a corporate credit card, the employee does not need reimbursement. Instead, the expense is tracked against the credit card account. Here’s how to set it up and manage these transactions effectively. Steps to Configure Corporate… Continue reading Using Corporate Credit Cards for Non-Reimbursable Expenses in NetSuite

Behavior of “Billable” checkbox on the Expense line Item in Bills

Standard behavior of Billable checkbox in Expense Line Item  in Vendor Bills. For the Billable checkbox to be available in the Expense Line Item, please see setup: The feature Bill Costs to Customers (under Setup > Company > Enable Features > Transactions tab > Billing section) needs to be turned on in order for the Customer Column to appear on the Vendor Bill form.  Here are the steps: Log in using Administrator… Continue reading Behavior of “Billable” checkbox on the Expense line Item in Bills

Recording Employee Advances and Posting Expense reports

We use the ‘Write Checks’ transaction to record the advances made to the employee. To record the expense report against the employee, we use the transaction ‘Expense Report’. In the Expense report, we choose the expense account against which the report has to be processed. Additionally, on selection of the employee, the employee advances from… Continue reading Recording Employee Advances and Posting Expense reports

Not Able to Update the Employee Supervisor

When changing the employee’s supervisor, not able to save the employee’s record. Shows an error message : “Unable to set up approval queues for the expense report with id = 1,345,929. Please set expense approval chain related fields correctly. The notice shows that there is an Expense Report that is stuck in the Pending Approval… Continue reading Not Able to Update the Employee Supervisor