Workaround for Bulk Download: 1. Copy Files to a Single Folder: To access the File Cabinet, go to Documents > Files > File Cabinet. Go to the folder that contains the files you want to copy. Click Copy Files. Check the box next to each file you want to copy. Under the Filters subtab, select… Continue reading Exporting the Files from File Cabinet: Important Tips
Tag: File Cabinet
Restrict access on the File Cabinet
Protect your data by adding restrictions on your NetSuite folders. 1. Log in using the Administrator role (or any role with access to the folder). 2. Navigate to Documents > Files > File Cabinet. 3. Edit the corresponding folder. 4. Add a restriction which can be: – Department – Location – Subsidiary – Group –… Continue reading Restrict access on the File Cabinet
Keep Track of How Many Times a File was Downloaded from the File Cabinet by a User
Scenario NetSuite does not include a standard feature to keep track of how many times a file was downloaded from the file cabinet by a specific user, but it is possible to implement this feature by using a custom field and a Suitelet. Instead of providing the direct link to the file, a link to… Continue reading Keep Track of How Many Times a File was Downloaded from the File Cabinet by a User
System Notes in the File Cabinet
Every file loaded into the File Cabinet has a system notes record to track changes made to the file, including the context and when the changes were made. System notes for JSON, XML, and JavaScript files also include a File Content Hash field. The File Content Hash field is calculated by NetSuite based on the… Continue reading System Notes in the File Cabinet
Export Internal ID of Images in the File Cabinet
Scenario The user has uploaded images to the File Cabinet to be able to process CSV Import to update the Item record with the image uploaded. The user needs to get the Internal ID of the images to process the import. Solution Navigate to Documents > Files > File Cabinet > Search Click the Create… Continue reading Export Internal ID of Images in the File Cabinet
Create Folder in File Cabinet using script
/** * @NApiVersion 2.1 * @NScriptType UserEventScript */ define([‘N/record’], (record) => { const FOLDEROBJ = { “customer” :1160, “vendor” :1161, “inventoryitem” :1164, “lotnumberedinventoryitem”… Continue reading Create Folder in File Cabinet using script
File Types Recognized in the File Cabinet
You can upload any type of file to the File Cabinet. The Documents pane shows the file extension and lists the file type. The following file types are recognized in the NetSuite File Cabinet: Unrecognized File Types Although NetSuite accepts all file formats in the File Cabinet, if a file format is not recognized, the… Continue reading File Types Recognized in the File Cabinet
Add Images to File Cabinet via CSV Import and Associate Them to Item
Scenario User would like to add images on File cabinet and associate it to Item record via CSV import. Solution Upload the images to your File Cabinet. On your Computer, collect all your images and make sure to name them accordingly. Move it to one folder then Archive it Login as an Administrator Navigate to Documents >… Continue reading Add Images to File Cabinet via CSV Import and Associate Them to Item
How to set permission to access file cabinet
Users with the Administrator role and users with the Documents and Files permission can access File Cabinet files. When you edit your files in the File Cabinet, you can check the following boxes:
Unable to Edit a Default Folder in File Cabinet
The File Cabinet is a centralized repository where users can store, manage, and organize documents and files. It functions similarly to a file storage system on a computer, but it is integrated into the NetSuite platform, allowing for easy access across various users and departments within an organization. Customers may seek to customize access to the… Continue reading Unable to Edit a Default Folder in File Cabinet