Tag: File Cabinet

NetSuite File Cabinet filename character limit

The NetSuite File Cabinet allows all the special characters to be used in a file name, unlike standard file managers in Windows or Mac. However, it has a limit for the maximum number of characters allowed in a file name. According to NetSuite documentation, the best practice is to keep the file names under 100… Continue reading NetSuite File Cabinet filename character limit

Restricting Access to File Cabinet Folders

Within your organization, you can restrict access to files by setting permissions on File Cabinet folders. You cannot restrict individual files, but you can restrict access to the enclosing folder. You can set permissions based on various criteria, such as location and department. When a folder is marked as private, only the person who created… Continue reading Restricting Access to File Cabinet Folders

Files Uploaded to a Record Is Converted to (.BIN) File Format

Scenario When we try to upload a file in a record (transaction, entity, or activity) and the file is automatically converted to a different file format, it is most likely because the file uploaded is not a recognized type by the system.   Once the file has been uploaded, we will notice that the Document… Continue reading Files Uploaded to a Record Is Converted to (.BIN) File Format

Making Web Site Hosting Files Always Available

You can use the Available Without Login box on file records to restrict external access to individual files. However, files you want to publish on a company intranet or an e-commerce website must have the Available Without Login box checked to be displayed correctly on your website. Web Site Hosting Files Always Available and SuiteBundle Files Always Available are… Continue reading Making Web Site Hosting Files Always Available

File Access Restriction by Subsidiary in File Cabinet

User would like to restrict a specific Subsidiary users from accessing a certain File Cabinet folder. Solution Navigate to Lists > Relationships > Groups > New Click Dynamic option and as a kind of members select Employee Click Continue Provide Name of the group, for example: Employees not from Parent Subsidiary Next to Saved Search field click the New button Now select Employee again In the Saved Search… Continue reading File Access Restriction by Subsidiary in File Cabinet

Create Folder using SuiteScript

This shows how to create a folder using SuiteScript /**  * @NApiVersion 2.x  * @NScriptType UserEventScript  * @NModuleScope SameAccount  */ define([‘N/record’], /**  * @param {‌record} record  */ function(record) {‌ function afterSubmit(scriptContext) {‌ var objRecord = record.create({‌ type: record.Type.FOLDER, isDynamic: true }); objRecord.setValue({‌ fieldId: ‘name’, value: ‘Create Folder Test’ }); var recordId = objRecord.save({‌ enableSourcing: true,… Continue reading Create Folder using SuiteScript

Ensuring Confidentiality with Employee Expense Report Folders

Client Request: “We need a more secure system for managing employee expense report documents to ensure that sensitive financial information is protected. It’s crucial that only authorized personnel can access these files, and employees should not have the ability to locate or access these attachments. Can you provide a solution for these requirements?” Solution: Feature:… Continue reading Ensuring Confidentiality with Employee Expense Report Folders

Delete files and folders in File Cabinet

REQUIREMENT The client is facing an issue with the file cabinet storage space when pdf files are attached to the file cabinet when a large number of emails are sent. Need to delete the attachment files and their folders under a particular employee record that are created a month ago. Develop a scheduled script to… Continue reading Delete files and folders in File Cabinet