What Is a User?
A user is an individual who has access to a NetSuite account. Most users are employees, but vendors, partners, integration seats and customers also can be users. User licenses are for each individual user and logins are not to be shared across devices.
Setting Up a User
Users need to be set up in NetSuite through the creation of employee, vendor, partner or customer records. A user record must include an email address, which serves as their user ID. Users must also have a password to access NetSuite. Administrators can send an access notification email that includes a link that lets users create their own passwords.
User Roles and Permissions
A NetSuite user license provides preset roles and permissions for customers to govern the data and interface that users can access. Permissions are associated with roles, and roles are assigned to users. Each role includes a set of associated permissions that determine the data users can see and the tasks they can perform.
• Roles are a defined access configuration that are assigned to users. A single user can have multiple roles.
• Permissions are divided into different types— Transactions, Reports, Lists, Setup and Custom Records—and access levels—View, Create, Edit and Full