Jira Code: ME-85 – 3-way match vendor bill approval
The 3 Way Match Vendor Bill Approval Workflow checks the vendor bill for discrepancies before it is processed for payment. It validates the details of a vendor bill against the details of its corresponding purchase order and item receipt. Bills with identified discrepancies are automatically routed to the assigned supervisor for review and approval.
The 3 Way Match Vendor Bill Approval Workflow provides the following benefits:
- Identifies issues by highlighting specific variances between the transactions, allowing the approvers or buyers to quickly address the issues
- By finding the variances, inventory levels are accurately maintained
- Eliminates cost variances to ensure that there is no overpayment for items that have not been received
The 3 Way Match Vendor Bill Approval workflow performs more validations than the regular Vendor Bill Approval workflow. The following validations are made between the vendor bill and purchase order or item receipt.
Vendor Bill and Purchase Order Validations
- Difference in Terms and Location
- Discrepancy in Quantity and Amount
- Quantity and Amount Tolerance levels
- Quantity Difference levels
Vendor Bill and Item Receipt Validations
- Corresponding Item Receipt for a Vendor Bill
- Discrepancy in Quantity
- Quantity Tolerance and Difference levels
Limitation: Item receipts that have been partially received are not supported.