There are two main ways to pay vendor bills in NetSuite:
1. Paying a Single Vendor:
This method is suitable when you want to pay an invoice for a specific vendor at a time. Here’s how to do it:
- Go to Transactions > Payables > Pay Single Vendor.
- In the Vendor field, select the vendor you want to pay.
- The list will automatically populate with open bills for that vendor.
- Select the specific bill(s) you want to pay by checking the box(es) next to them.
- You can review details like bill amount, due date, and memo on the list.
- In the Account field, choose the bank account you’ll use for the payment.
- (Optional) Fill in the Memo field with any additional information for the vendor.
- Click Save.
2. Paying Multiple Vendors:
This method is ideal for processing payments to multiple vendors in one go. Here are the steps:
- Go to Transactions > Payables > Pay Bills.
- In the A/P Account field, select the accounts payable account associated with the payments.
- In the Account field, choose the bank account you’ll use for the payments.
- The list will display all your open vendor bills.
- You can filter the list by various criteria like date, vendor, or department to narrow down the selection.
- Select the specific bills you want to pay by checking the box(es) next to them.
- (Optional) You can enter a payment date in the Start Date field to restrict the transactions displayed.
- (Optional) If you want printed copies of the payment records, check the To Be Printed box.
- Click Save to submit the bills for payment.