In NetSuite, a Work Calendar is used to define the working days, holidays, and work hours for employees or resources within an organization. This helps in managing project timelines, resource allocations, and ensuring accurate time tracking. Here’s how you can create and manage a work calendar in NetSuite:
1. Creating a Work Calendar:
- Navigate to:
Setup > Accounting > Work Calendars > New. - Enter the Calendar Name and a brief Description.
- Select the Start Date and End Date for the calendar.
- Define the Working Days (e.g., Monday to Friday) and the Work Hours for each day.
2. Defining Holidays:
- In the Work Calendar record, you can define specific holidays.
- Under the Holidays subtab, click New Holiday.
- Enter the Holiday Name and the Date.
- Specify whether the holiday is recurring annually or just for the specified year.
3. Assigning the Work Calendar to Employees:
- Navigate to:
Lists > Employees > Employees > List. - Select an employee and click Edit.
- Under the HR Information or Employment Information subtab, find the Work Calendar field.
- Select the appropriate work calendar from the list.
- Save the employee record.
4. Using Work Calendars in Projects:
- When creating project tasks, NetSuite uses the assigned work calendar to determine the availability of resources and calculate timelines.
- This ensures that project schedules account for non-working days and holidays.
5. Adjusting Work Hours:
- If there are changes in standard working hours (e.g., a shift change or a temporary adjustment), you can edit the Work Calendar.
- Go to the Work Hours subtab in the Work Calendar record and adjust the start and end times as needed.