Through records, we keep track of all the information from our NetSuite account. we can have records of our employees, customers, vendors, items, web sites, updates, activities and so on. There are standard records provided in NetSuite for many business purposes, such as Accounts, Items, Shipping Items, Marketing Campaigns and so on. we can also create custom record types.
For example, we create a new customer record to track address, phone and email information. Then we link customer records with contact records to keep track of the individuals you do business with. we also create records for each of your financial accounts, any items you may sell, marketing campaigns, customer support cases, phone calls, events, and so on. Any information that you use to conduct business is tracked in NetSuite on a record.
Working with Transactions :
A transaction is a record of a business event. Many transactions record financial agreements between your business and its customers or vendors, such as sales and purchase orders, invoices, vendor bills, and so on. Other transactions record events such as inventory adjustments and assembly build transactions.
Many transactions result in the posting of an amount to the general ledger (GL). Some examples of posting transactions are bank deposits, vendor bills, and credit memos. Those transactions that do not impact the general ledger are called non-posting transactions. Some examples of non-posting transactions are purchase orders, sales orders, and return authorizations.
NetSuite Record Pages :
Each NetSuite record is represented as a page in the user interface. To enter a record page, go to the Lists tab and select the relevant record type.
Basic data appears in fields in the upper part of the page (the record form), and more detailed data (including data from related records) is displayed in lists and fields on subtabs in the lower part of the page. The fields in the form are often grouped to keep similar or related fields together.
Roles and Permissions :
The types of records we can view, create, and edit vary according to the roles and permissions assigned to us. Administrators control which records members of their organization can view and regulate the operations they can perform on records. For example, we may have been granted only edit permissions to a certain record type, so can update the record but not delete it or create a new one. Few users have permissions to view or edit all of the record types in NetSuite.
Groups
We can create groups of records to communicate with a set of individuals within your organization or other companies you do business with. For example, we can invite a group of employees to a meeting or send a marketing email blast to a group of customers. With NetSuite, we can create a dynamic group that changes based on record search results, or we can create a static group using a set of records that we select.
Lists
Lists enable you to access existing records in NetSuite. They include controls for working with the whole list and for working with individual records.